Daily Processing Menu

DAILY PROCESSING MENU

Device Current Status

Device Current Status is the first menu function. It is get the device status for all your vehicles. It will show the devices in a grid style format showing, Vehicle Name, Tech Code, Status, Date, Time, Lat/Long, Location Ignition status and Garmin Status.

You can use the icon to expand the details for each device. This will show you a map with the truck location and the last status received by the device. You may click on the Refresh Icon to refresh data. You can also map all your vehicles on a map by clicking the “Display all Vehicles On Map” button.

 

Device Daily Activity

Device Daily activity is a report we can use to view the daily activity of the company vehicles. You can create reports for the entire fleet, a group or a single specified vehicle. You can select your own parameters and customize your report to give you the information you want to view.

Division – Your Company Groups – You can select an entire group to get device activity or select a group to narrow down your vehicle Vehicle – Can select a single vehicle activity. Display Result is one page – Used for the FIND function. From Date and Time –Used for setting start date and time. To Date and Time –Used for setting end date and time. Exclude Motion Detection Events – All GPS units have motion detection that is activated upon any movement of the vehicle, you can choose to remove those events. Exclude MiniMoving Events – All GPS units have mini Moving events that record movement of the vehicle. GOF sends data every 2 minutes. These are main Moving events. In those two minutes, we record movement every 20 seconds. The main Moving event sends all MiniMoving events along with it which could create a lot of data. Checking this box will only provide the Main events to declutter the report. The feature displays your data right on the webpage in a grid style setting. While the will allow you see an actual report.

1. To Screen - You can see the report on Screen 2. To File – Sends report to PDF format and downloads the reports for you. 3. To Email - Creates the PDF Document and sends it to desired e-mail address. When you send the report to screen, you will get a pop up window with the following report.

 

Define Landmark

Landmarks are used to create locations of interest in your map. This helps to give you a visual aid in you map of how close a vehicle is to a predefined location. We will go over setting up Landmarks and how to properly use them.

You can create a new one by clicking Add New Landmark. The form will need to be filled in with your landmark’s information.

Landmark Code – Keyword for your Landmark. Description – Quick description of your Landmark. Landmark Type Code - Choose from Airport, Bldg. (Building), Cmp-Shop (Company Shop), Cust-Loc (Customer Location), Factory, Home, Tower, Vend-Loc (Vendor Location) Division – Your Company Name Address – This includes Address, City, State/Providence, Zip/Postal Code, and Country. Geo-Fence Radius (ft) – Geo-Fence Radius is used to create a geo-coded radius around your newly created landmark. While your GPS location is interpreted as a latitude and longitude point on a map, the Geo-fence, allows your landmark to be a bigger presence on the map. This allows your landmark to create a barrier that, when entered/exited, can trigger notifications for you. We suggest that you start your geo-fence radius at 250 and adjust as you see fit. Display Image – You can select an icon that best fits your landmark location. Latitude/Longitude – They are set to 0.000000. These are updated when you plot your address. We will discuss this below. Is Active – You can activate and deactivate landmarks by using this checkbox. Geo-Fence and Geo-Fence Value – Does not need to be adjusted at all or checked. Once you have filled out all your address information, you need to geo-code that location. You can do this by using the button. The Plot Address button will find the coordinates for you. When you click the button you will see this screen, showing you the coordinates it has found:

The accuracy of the coordinates may be poor at times, as GPS coordinates are always evolving. If you feel that the Red pin is not accurately displaying your location, you can click on the correct location, and it will create a new green pin . By clicking on you can select your custom geo-coordinates to adjust the location. Otherwise, if your selection is correct, just click on

Click OK and you now have your landmark created.

If you ever need to edit the location you can simply open your existing Landmark and click and you can geocode your location again and change any values you may want. You can visualize your geo-fence on the map by using the Landmark Radius option.

As you can see, the radius allows you to see your geo-fence to see where it exists and where a vehicle would activate a geo code notification. Note: The procedure for creating Landmarks is only used for displaying the landmarks on the map. In order to create notifications, you will need to set up Landmark Events. We will explain how to setup these events in the EVENTS portion of this guide.

 

Events

Events are used to create automatic e-mail notifications on specific events. These can be created for various events that will cover in this section. Global One Fleet has two separate devices. One is an On-Board Diagnostic Plug-and-Go unit (MT3060 and MT3050) that connects to your vehicle’s computer. While the other is wired to your vehicle’s ignition system also known as the MT4100 and CalAmp Wire Units. The Plug-and-Go unit is able to get information from the on-board computer and as such is able to get some information that the wired unit will not be able to get. We are limited to some information depending on the manufacturer of the vehicle. The following highlighted Events are only meant for use with the Plug-and-Go Units:

We will go over setting up each event for your company, how to set up notifications, and how to set up vehicle monitoring.

 

Standard settings for all Events

All events have 4 events in common. Please read this portion to understand how notification will work. - Schedule Tab - Notification Tab - Device Tab - History Schedule Tab We’ll need select our Schedule if we need to edit it. This is done in the SCHEDULE TAB. 24 X 7 is a default. It will monitor all week and 24 hours. Selecting SCHEDULE, will allow you to create a custom schedule to monitor.

For my example, I will leave it at 24x7. Next, we will setup who receives the NOTIFICATIONS.

Notification Tab

The Notification Tab is where we dictate which user will receive notifications. You may not want all users to get notification for a certain event. Like all the other screens, you the left hand side is your list of available items, and the right side is the list of items that belong to this event.

In this example, I only have one user (Dorian) who will receive notifications belonging to this event. Each user has an email address assigned. We will use the email address that is assigned to the user to send emails. You can click the button to test that all users are able to receive the notification. Next, we will move to the DEVICES TAB to select the vehicles that will be part of this Event.

Device Tab

The DEVICES TAB is used to add vehicles to this event. I can set my event to only monitor certain devices or all. Depend on how you want to monitor this event. Like all the other screens, you the left hand side is your list of available items, and the right side is the list of items that belong to this event.

In this example, I only have one Device (Dorian) subject to this Event.

History Tab

The HISTORY TAB will simply list all the events recorded to this event. Now that we’ve gone through the common settings, we can explain each Event and their purpose. Landmark Event The Landmark Event is useful for automatically reporting when a vehicle arrives or departs from a specific landmark. You can create one event to monitor multiple landmarks, or create one event for only one specific landmark. You can also create separate events to monitor a group of vehicles, or one single device. As we mentioned before, geo-fences set on your landmarks, are important for this event. First, let’s start by clicking on the button.

Event Type – Landmark Event Code – Landmark Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Select Landmark –Will list all the Landmark we created in the Define Landmark section prior. Select All Landmarks – You can also select all landmarks if you wish to have all landmarks used in one single event. Add – You can add one landmark at a time if you want to have multiple landmarks, but not all. In the following example, I have created my landmark event with one single landmark.

 

Idling Event

Idling events are used to monitor when a vehicle is idling for more than a pre-defined amount of time. For example, if you do not want your employees to idle a vehicle for more than 15 minutes, you can create this event with a Maximum Allowed Time of 15 minutes. Should a vehicle idles for 16 minutes, a notification will be sent to any user that is part of this event notification.

Event Type – Idling Event Code – Idle Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Maximum Allowed Idle Time – Set time in Minutes Maximum Idling Time Notification – Send the notification to Garmin Device, Only available to devices that have the Garmin Device.

Mileage Event

Mileage Event is used to set limits on how many miles can be driven per day, week or specific time frame.

Event Type – Mileage Event Code – Mileage Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type will be used for this event to keep track of mileage during your set schedule. You will be able to set mileage limits for a day, a week, or custom time frame. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Maximum Mileage – Set Mileage limit.

Off-Hours Use Event

Off-Hours Use Event is used to monitor when vehicles are being used after work hours. By creating a schedule of your work hours, you can get notifications when a vehicle is used after your scheduled work hours.

Event Type – Off Hours Use Event Code – Off Hours Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule should be set to 24x7 here since we want to monitor the entire week at all hours Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Normal Work Hours – This are will be used to set your work hours. Hours are set in 24-hour format. The hours you are setting are work hours. Any event that happens outside of these hours will be considered OFF HOURS.

Speeding Event

Speeding Events are used to track vehicle speeding on the road. There are two different types of speeding events. The first event is called Max Speed Event. The Max Speed Event is used to track the MAXIMUM speed vehicle is allowed to drive at all times. While the Check against Speed Limit is used to check vehicle speed against the posted speed limits.

NOTE: Speed limits are checked via Google’s speeding limit database and may not always be up-to-date. These are subject to changes and may not always be 100% accurate.

Event Type – Speed Event Code – Speed Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Maximum Allowed Speed – This is where you can set the allowed Maximum speed for the device at any given time. You will only be notified when the device exceeds the speed stated. Not against Posted Speed limits. Update Unit – Is used to send the allowed speeding limit to the device. This should be clicked AFTER you add vehicles so the software know what units will be receiving the speed. You can also change these limits per device using Device Maintenance. Activate Speed Notification to Garmin – Speed warning will be sent to Garmin. Only available if you have Garmin integration. Display Message On Garmin Immediately – Speed warning will be sent to Garmin immediately. Speeding Summary Email – Speeding events can be sent in a summary instead of receiving emails

There are different setting when you want to check against posted Speed Limits: Check against Speed Limit – Is used to check the speed of the vehicle against Posted Speed Limits. When checked, the window will change to show one more setting:

Allowed Speed Over Limit – To set amount a vehicle is allowed to speed over posted Speed Limits. Only available when checking against speed limits. Not for Max Speeding. NOTE: Speed limits are checked via Google’s speeding limit database and may not always be up-to-date. These are subject to changes and may not always be 100% accurate.

Stop Count Event

Stop Count Event is used to see how many stops a vehicle has made. The definition of a “STOP” is when a vehicle arrives at a location and turns the ignition OFF and then back ON. Example: If a technician only has 2 jobs, then by definition, there should be two stops. But if the tech stops at a gas station, this is now 3 stops. If your event lists a maximum of 2 stops per day, then the 3rd stop would initiate a notification.

Event Type – Stop Count Event Code – Stop Count Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Max Stop Count Per Day –The number stops allowed for 24 hours.

Stop Duration Event

Stop Duration Event is used if there is a specific maximum time a technician should be at for all calls. Day for example, each stop should take 30 minutes, you would enter 30 minute maximum time. If the tech stays at the stop for more than 30 minutes a notification will be sent to show the tech has taken longer than allowed time.

Event Type – Stop Duration Event Code – Stop Duration Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Minimum Stop Time –The number minutes allowed at stop. Maximum Stop Time Notification –Send the maximum time spent at stop.

Technician Call Event

Technician Call Event is available to Global Edge Users only. It is used when GE settings are setup to track Technician Arriva/Departure. S2k Users do not have this feature. You would also not want to use this if you have RFS implementation as the information will be redundant.

Event Type – Technician Call Event Code – Technician Call Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification. Arrival Notice– Get notification of arrival at job site. Departure Notice– Get notification of departure from job site. Stop Time Notice– Get notification of duration of call.

Acceleration/Deceleration Events Acceleration Event is used to receive notification is heavy acceleration is used during travel times. While the Deceleration Event is used to monitor hard braking.

Event Type – Acceleration Event Code – Acceleration Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later.

Event Type – Deceleration Event Code – Deceleration Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later.

Motion Detection Events

Motion Detection Event is used to receive notification when motion is detected by the GPS Device. There is a small motion sensor that will detect any motion of the vehicle. This includes when a technician gets in the vehicle, or exits. It will also sense if anyone enters the cargo area.

Event Type – Motion Detection Event Code – Motion Detection Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification.

Main Power Off Event

Main Power Off Event is used to see if a technician is tampering with the GPS unit by unplugging it from its main power supply. A notification is sent when the unit is unplugged.

Event Type – Main Power Off Event Code – Main Power Off Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification.

Towing Event

Towing event is used to check if a vehicle is being moved without the Ignition being turned ON. The system will check for changing geo coordinates and check if the engine is on or off. If the engine is on, then this is considered a valid moving event. However, if the ignition is off and the coordinates are changing, then the vehicle is put in Towing mode. Should this happen, you will get a notification.

Event Type –Towing Event Code – Towing Event Code (Keyword) 10 Character Max. Event Name – Full name of the Event you are creating. Schedule Type – Schedule type can be set to two different settings. You can monitor 24 hours a day (default) or you can create your own schedule to monitor this event. For example, only Mon-Fri and only from 8am to 5pm. You can change this to fit your need. This can be changed later. Individual email per Vehicle – can be checked if you wish to get an email for each vehicle instead of having them all grouped in a single email notification.

 

MAPVIEW

The Mapview screen is used to track and monitor your vehicles in a map. Allowing you to look at the vehicle’s data through a map. You can look at current location, vehicle activity for the day, yesterday and any desired date range. You can also look at created event locations.

You will have an interactive map on your left and a Vehicle/Group list on your right. The Map will show you all the vehicles that belong to your company. They are listed by the name of your company. Next, listed by groups you have created. Lastly, the vehicles that belong to each group. Vehicle List/Groups/Vehicles

Each vehicle will be shown using the icon you selected back in Device Maintenance. Changing icons will be useful to identify trucks easily on the map. You will find that each vehicle also has a colored icon next to it that looks like Each color defines the status of the vehicle.

If you would like to view all trucks, simply click on the Company name and select Company Current Status. This will show you all the trucks that belong to the company.

If you would only like to view a specific groups, then click on desired group, and click on Group Current Status. This view will only show you vehicles that belong to that group.

If you only want to view the location of one vehicle, then click on your vehicle name and click on Current Status. The view will change to show the selected vehicle.

Zoom Control on Mapview

You can zoom in and out of the map using different shortcuts. The most efficient way is to use your mouse scroll.

Scroll up to Zoom In and scroll down to Zoom Out. Zoom percentage is shown at the bottom of the screen. You may also use the + and – Icons on the map. Using the will allow you look into Google’s Mapview. Simply drag the icon to desired street. NOTE: Not all streets are available for Street View. You can also use a tool at the bottom of your screen. Called Zoom Selected Area.

Clicking on this link will allow you select an area in the map and automatically zoom in. Your map will go dim, and your icon will change to a + icon. Click and drag your selection.

The map will zoom into your selection.

 

Map Options

You can set your map to show other information vital to your company.

Traffic –Will show you current traffic status. Landmark- Will show the landmarks you have created. Landmark Radius – Will show you the geo fence you set for your landmarks. Travel Direction – Used when looking at routes will show you the technicians travel direction for easier navigation. Event Icons – Will let you view icons on certain events that have occurred. Event Labels – Will show the labels for each event that occurs Data Points - Will let you toggle between showing data points on the map and removing them. You have other options available on Mapview, You can refresh the data on the map by clicking the button. Or you can also set a timer interval to automatically refresh the screen.

These options can be save per user by clicking the Save Default button The other options are as follows:

Device Details –Will show you details about the device. Device Summary – Used when looking at a technician’s route to show each data point in text format. Work Orders – Available if you have Garmin integration. Will show the work orders sent to the tech as well as the status. Events - Will show a list of the events that have occurred for the current day. Landmarks – Will display a list of all the landmarks you have created. Show Vehicle(s) – Will center and zoom in on the last selected group or device on the map. Legend – Will display a legend for the icons displayed on the Map. Zoom Selected Area – Will allow you to create a zoom area for easier zoom on a specific area.

 

Viewing Vehicle Information

You have several options for displaying vehicle information. When you click on a vehicle, you will be presented with several options. We will discuss each options in full detail.

Current Status – Will zoom and center on the vehicle’s current location. Today’s Activity – Will display the activity for the current day. It will map out the route the vehicle has traveled for the day. Yesterday’s Activity – Will display the activity for yesterday. It will map out the route the vehicle has traveled for yesterday. Daily Activity – Will allow you to select a date range of information you would like to view. For example, if you want to view a specific day last week, or last month. Stops – Will display the route and any stops that the vehicle has made for a selected date range. Idling Events – Will display any Idling events that occurred during selected date range. Only if the vehicle has an idling event created. Speed Events – Will display any Speed events that occurred during selected date range. Only if the vehicle has a speeding event created. Device Status – Will display vital information for the device. Events History – Will allow you to select any events you have created and display any events that have occurred for the selected date range.

Today’s Activity

Today’s activity is used to map out the route the device has taken for the current day. When running this report, you may have a significant loading time. The longer the route, the longer it will take to load. The route will be drawn on the map to show where the vehicle started and it’s most current location.

As you can see in this example, I have mapped the technician’s route for today. Each small dot on the route is called a data point. Each data point record the activity at that location. Data points are marked every 2 minutes. Clicking on a data point will give you more information.

While this can be useful to you, you may want some more information. Some more text to show you data of each data point. We can use the link “DEVICE SUMMARY” to get more information.

This will display a pop up window showing you the direction of travel from start to current status, from top to bottom. If you are interested on a specific data point her, you can click on VIEW and it will show the location on the map.

You can also check to see if the vehicle has been close to any of your assigned landmarks. You can do this by going to the area labeled Show in Map. Select Landmarks and it will display on the map.

You can also select travel direction if the route is not very clear.

Yesterday’s Activity

Will give you the activity for yesterday. Same as Today’s activity, all the same options are available, only the date changes. Daily Activity Daily activity is used to map out the route of any specified date range. Same as Today’s and Yesterday’s activity, but allowing you to select other past dates.

Stops

Stops is used to see where the technician has stopped for the day. A criteria selector will be shown to specify your criteria. Date range, time range and also specific length of the stops. For my example I can select the system to show me stops that are longer than 3 minutes but less than 99999 minutes.

Idling/Speeding Events

Idling and Speed Events will show you any idling and speed events. However, this option is only available if you have created an Idling Event or Speeding Event in the Events Sections that we review earlier. You will be presented with a Criteria Selector to choose your own date and time range.

Device Status

Device Status is used to review data of the device. It will center and zoom on the vehicle and show data on the right.

Events History

Events History will show you any events you choose. However, this option is only available for the Event you created in the Events Sections that we review earlier. You will be presented with a Criteria Selector to choose your own date and time range. You will also be able to check the events you want to see.